Friday, May 13, 2011

How can create a document with different page numbers?

If you want create a document like this:
 from 1 to 9 --> insert page numbers I to IX
 from 10 to 20 --> insert page numbers 1 to 11
 from 21 to 100 --> insert page number 90 to 160
do this:

Word 2003:
1. Insert > page numbers > format > number format > I , II , III , ...
2. bring cursor to the end of page 9
3. Insert > break > next page . Here you created a section break that allow you to change number format. Look at number of section:


It chganed to Sec 2.
4. Click twice on number of page and open it.
5. Click on "link to previous" in "header and footer toolbar" and turn off it.

6. Insert > page numbers > format > number format > 1,2,3,...
7. Insert > page numbers > format > start at : 1 , OK.
8. bring curser to the end of page 11
9. Insert > break > next page . Here you created section 3
10. Click twice on number of page and open it.
11. Click on "link to previous" in "header and footer toolbar" and turn off it like step 5.
12. Insert > page numbers > format > start at : 90

Word 2007
1. press "Alt + I" then press "u" to open page numbers dialogue box. Click on format and then choose number format : I,II,III,...
2. bring cursor to the end of page 9
3. press "Alt +I" then press "b" to open "break" dialogue box. Click on "next page" from "section break types". Here you created a section break that allow you to change number format. Look at number of section:


It chganed to Sec 2.
4. Click twice on number of page and open it.
5. Click on "link to previous" in "header and footer tools" and turn off it.
6. press "Alt + I" then press "u" to open page numbers dialogue box. Click on format and then choose number format : 1,2,3,....
7. In the same dialogue box, there is "start at". Change it to "1" and Ok.
8. bring curser to the end of page 11
9. press "Alt +I" then press "b" to open "break" dialogue box. Click on "next page" from "section break types".  Here you created section 3
10. Click twice on number of page and open it.
11. Click on "link to previous" in "header and footer tools" and turn off it like step 5.
12. press "Alt + I" then press "u" to open page numbers dialogue box. Click on format and then "start at : 90"

Tuesday, May 10, 2011

How to divide footnotes into two or more columns in Microst Word?

1. Creat a New Document (Ctrl + N)
2. Click on show / hide paragraph mark

3. Divide whole of the document into 2 or more columns in format menu
   Format > columns
4. press enter 4 times and then move to next column
   Insert > Break > Next Column
5. press enter 4 times and then move to next column until the last column. then you have

6. Now create a text box and expand it to your margins.
7. Click right on that and go to "format text box"
8. In below of "text box" click on "convert to frame" and click OK.
9. Get its anchor to the first column.
10. Write you text and insert footnotes.
11. If you want to write your footnotes in second column, create another frame and get its anchor to the second column.
12. Finally erase borders of frames
13. So you have a text like this:

If you want , I can send an empty document with this format to your email. write your email in comments.

Monday, May 9, 2011

Change or remove a footnote or endnote separator

Applies to: Microsoft Word 2003

Microsoft Word separates document text from footnotes and endnotes with a short horizontal line called a note separator. If a note overflows onto the next page, Word prints a longer line called a note continuation separator. You can customize separators by adding borders, text, or graphics.

1. Switch to normal view
(normal view: A view that shows text formatting and a simplified page layout. Normal view is convenient for most editing and formatting tasks.).

    picture 1
2. On the View menu, click Footnotes.

picture 2

If your document contains both footnotes and endnotes, a message appears. Click View footnote area or View endnote area, and then click OK.

3. In the note pane, click the type of separator you want to change or remove in the Footnotes or Endnotes box:
picture 3
  • To change the separator that appears between the document text and notes, click Footnote Separator or Endnote Separator.
  • To change the separator for notes that continue from the previous page, click Footnote Continuation Separator or Endnote Continuation Separator.
4. Select the separator and make changes:
  • To remove the separator, press DELETE.
  • To edit the separator, insert a picture from clip art or files.

    Picture 4
    picture 5
  • To restore the default separator, click Reset.
  • For right to left texts, press CTRL + Right SHIFT

 Notes 
  • Note text does not appear with the separator.
  • To view the continuation separator as it appears in the printed document, click Print Layout View on the horizontal scroll bar.
  • In the browser, custom note separators appear as short horizontal lines.